Work from Home because of COVID19? Use Employee Time Tracking Software to Maximize Productivity

The concern over the pandemic coronavirus have had an extensive impact on the tech industry all over the globe. Major companies like Apple, Facebook, Google etc are closing offices to prevent the further spread of novel coronavirus.

The remote work culture is accelerating during COVID19 outbreak on a larger scale. Staying away from office premises and any means of public gatherings are the best way to prevent the spread of coronavirus as it reduces the risk of the potential pandemic.

Working remotely is not a big deal in today’s world. With the advent of technology, employees have the convenience and flexibility to connect and work from anywhere.

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But for this, proper planning and communication is very important. Companies have to understand that remote work is something that needs more monitoring than the normal work monitoring. Managers have to check on the productivity effectively by using the resources available. Employees have to keep a record or documentation of every work or interaction that is carried out related to work.

Implementing Work from Home

The companies that are implementing work from home should ensure proper communication between the employees and employers. Proper guidelines should be given to the workers to make them understand what is needed and how should it be done while working remotely.

Some of the essential elements required when implementing work from home are,

• Use of the Essential Resources : Employees should be provided with all the essential resources and the right tools for their continuity in work. Access to internal networks, email, phone and video conferences, computer systems etc are very important.

• Use of Secured Connection : A secured Wi-Fi connection is necessary for the remote workers and they should work with a trusted VPN so that the data transmitted is encrypted and safe.

• Choose the Right Employee Time Tracking Software : Using the right employee time tracking software would help to execute and monitor the remote work more easily. The employee monitoring software features like app tracking, real-time time tracking, attendance management, etc will efficiently track the remote work and improves the productivity in work.

• Proper Communication systems : The employees who work from home should be connected to each other via the secure messaging systems available. It is essential to be in touch with the co-workers to ensure proper working of the company.

• Setting Goals : Specific goals should be set and proper guidelines should be given regarding the daily work schedule, reports etc.

• Check the Productivity : Once you implement the work from home program, evaluate the employee performance regularly and check their productivity in work. Also give them the necessary feedback on a regular basis.

• Have Trust : The most important element is that employers should have trust in their employees. Having a regular check on their work would help to build a trust between the employee and the employer.

• Set Boundaries for Yourself : The important thing that employees should keep in mind is that you have to be sincere towards your work and keep boundaries for families and friends during the working hours. Keeping a proper work/life balance is crucial when you work remotely. You can take breaks whenever needed, but make sure it doesn’t affect the work.

How to Track Remote Work Productivity?

With the right employee time tracking software, you can effectively monitor the performance and workflow of the employees. You can track the employee productivity with the below mentioned features in a time tracking tool.

• Attendance Management : Tracks the login, logout details and tracks the monthly attendance report.

• URL and App Tracking : It tracks the URL of the resources and also categorizes the apps as productive, non productive and neutral.

• Screen monitoring with automatic screen capturing : Helps to monitor the screen of the team and review the work status.

• Automatic project time tracking : It analyzes the productive, efficient and idle time and analyzes the overall performance.

• Task management : You can assign tasks to an employee or a team with a deadline to track their work effectively.

Advantages of Work from Home

‘Work from home‘ provides a wide range of benefits for employees and the employer as well. As per the study, remote workers are 4.4% more productive compared to the workers in constant workplaces. Moreover, the employees are considered to be less distracted and more efficient.

The stress level is less for the remote workers as they are working with peace, out of the office stress and at their comfort. As the stress lowers, the morale gets higher. And for the companies the operation cost is less when the workers work remotely.

Work from home policy would reduce the chances of the workers being affected by COVID19 as they are breaking the chain of meeting people frequently.

Work from home policy is an excellent option if you can track the remote work efficiently.

Conclusion

COVID19 is continuing to spread worldwide and this is being badly impacted on the tech industry worldwide. As a step towards the prevention of further spread of this pandemic and to protect the IT industry from this global crisis, most companies have opted for work from home policy. Though managing and monitoring the remote work is a challenge, with the use of right resources, effective tools and with proper management, work from home programs can be a huge success.